Zapmail.ai is a popular tool for email outreach, and for good reason too. After all, it provides a solid starting point for marketers who dabble in small to mid-sized email campaigns.
However, larger businesses, email marketers aiming for larger scale outreach campaigns, or data-driven email strategists may require a more robust tool that can scale with their business. Warmy is a strong Zapmail alternative for businesses looking for something beyond a seamless cold email infrastructure setup. For businesses aiming to improve sender reputation and drive more effective cold outreach, Warmy offers the ideal solution.
You’re probably a Zapmail user currently looking for powerful Zapmail alternatives as your email outreach needs continue to expand. If this resonates with you, you’re in the right place.
In this guide, we’ll compare Zapmail alternatives, including Warmy and provide clear insights to help you find the best Zapmail alternative for your business.
Dissecting Zapmail AI: What is it and how does it work?
Zapmail is a cold email infrastructure platform used for setting up and managing mailboxes for email outreach and outbound initiatives.
In a nutshell, Zapmail works behind the scenes to get the technical aspects of your cold email outreach ready to go. The automated system makes sure your emails are optimized for deliverability, allowing you to focus on other aspects of email outreach.
Zapmail features: How Zapmail provides value to email senders
- Fast, efficient, and seamless setup. Zapmail’s user-friendly interface enables senders to quickly get mailboxes up and running within ten minutes. Plus, each domain gets its own dedicated space to keep things organized and streamlined.
- Better deliverability thanks to US IP addresses. Zapmail uses US-based IP addresses, boosting your deliverability by ensuring your emails land in inboxes and don’t get flagged as spam.
- Streamlined mailbox management. Senders can assign separate workspace accounts for each domain to keep the system organized. You also get complete control over your mailboxes with admin access, enabling you to manage everything easily from a centralized dashboard.
- Automated SPF, DKIM, and DMARC Setup. Zapmail automates the setup of critical email authentication protocols (SPF, DKIM, DMARC) to ensure compliance and security without manual intervention.
- Bulk mailbox purchase and customization. Aside from being able to buy and set up multiple mailboxes, you can also change names, usernames, and profile pictures in bulk for consistency.
- One-click integrations. Integrate seamlessly with your current outreach tools like Instantly, Smartlead, and ReachInbox. This feature helps save time and avoid manual CSV imports.
Zapmail limitations: where Zapmail falls short
While Zapmail has proven to be a valuable part of an email marketer’s tech stack, there are some areas where it lacks. Due to these limitations,users often start their search for Zapmail alternatives:
- Scalability constraints. Zapmail is more than enough for small to mid-sized outreach campaigns, but when you’re starting to scale, it may no longer be enough. Additionally, Zapmail only works with Google Workspace and Microsoft 365.
- Its pricing structure can be expensive. The cost can run high especially for businesses scaling their email outreach or managing high volumes of emails. Businesses may want to look elsewhere for a more cost-effective and scalable solution. For new users, the fact that Zapmail does not currently offer a free plan, trial, or demo may also be a deterrent.
- Data and analytics are basic. While Zapmail provides basic tracking, it lacks deeper insights and advanced analytics features that can help businesses fine-tune their outreach strategy.
Why Zapmail AI may not be the best fit for growing businesses
Growing businesses will have growing demands. Here are the different reasons why Zapmail features may no longer be sufficient. Often, these reasons push businesses to look for cold email outreach alternatives:
- They need more mailboxes. As businesses ramp up their sending volume, companies with expanding teams and large email lists with multiple segments may find it difficult to use only Zapmail to manage their inboxes and campaigns. Plus, since Zapmail only works with Google and Microsoft 365, those targeting Yahoo users will definitely not get their money’s worth.
- They need access to more granular data and insights. Zapmail’s reporting functions are somewhat limited, which might not be enough for businesses with plans to scale. Outreach campaigns are becoming more complicated by the day, and businesses need detailed insights to keep up. At the same time, advanced features will also be required to act on data-driven tactics.
- They need top-tier warmup. When it comes to large scale email outreach, it’s crucial to have a properly warmed up domain or email address. Zapmail promises an email infrastructure optimized for deliverability and automatic SPF, DKIM, and DMARC configurations, but these tools are basic. When it comes to high-volume outreach, the crucial part is ensuring emails consistently land in inboxes. Zapmail’s basic features may fall short here, leaving businesses with potential issues in email placement.
Top 5 Zapmail alternatives for email outreach
We’ve done the work for you and compiled notable Zapmail alternatives based on features crucial for email outreach. For each alternative, we’ve highlighted key features, limitations, and pricing information to provide a complete view of your options.
Tool | Key Features | Limitations | Pricing |
Warmy.io |
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Instantly.ai |
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| Pricing varies with 4 Outreach plans, 4 SuperSearch plans, and 2 CRM plans |
Coldsire |
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Mailscale |
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Inframail |
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1. Warmy.io
Warmy.io is a leading all-in-one solution for email deliverability. Designed to enhance inbox placement and automate email warmup, Warmy ensures emails are delivered to the inbox, and not the spam folder—which is crucial for businesses engaged in cold email outreach.
Unlike Zapmail, Warmy.io does more than just provide a solid cold outreach infrastructure. It offers a full suite of advanced AI-powered tools that guide senders throughout the entire email outreach process: from technical setup, to mailbox management, to automated warmup, and even until continuous optimization of inbox placement.
Key features:
- AI-powered email warmup mimics human behavior like opening emails, clicking links in the email body, scrolling through the entire content, and even removing emails that land in spam and marking them as important.
- Allows senders to manage multiple mailboxes and email accounts from one dashboard.
- Robust enough to handle up to 5,000 emails per day, making it a reliable solution for large-scale campaigns
- Integrates seamlessly with Google Postmaster Tools for accurate monitoring of key metrics like domain reputation, spam rate, and email authentication status
- Has a collection of free tools which also contribute to overall sender reputation
Limitations: Warmy is focused on email deliverability and warmup, so it’s not an all-in-one marketing solution. Instead, it complements your outreach efforts by providing top-tier and high-quality warmup.
Pricing: Warmy’s has three pricing plans—for B2B senders, B2C senders, and those who need a custom solution. For all three plans, interested senders are recommended to book a demo to get the specific values. Warmy also offers a free seven-day trial which is more than enough to explore all premium features.
2. Instantly.ai
Instantly is an email automation tool that focuses on helping senders maximize their cold email outreach efforts. Its multiple features are all designed to support deliverability and campaign automation. Instantly combines email warmup with cold email campaign automation, email verification, and even A/B testing.
Unlike Zapmail, Instantly is not just focused on the technical aspect of deliverability. It provides specific tools to address various layers of deliverability.
Key features:
- AI Sequence Generator makes it easy to create entire sequences complete with content. The Subsequences feature then helps senders create conditional follow-ups.
- Monitors presence of IPs and domains across over 400 blacklists to ensure reputation is intact
- It has a built-in warmup feature that works in the background by automatically sending emails, getting responses, and engaging with inboxes to gradually build a positive sender reputation.
- The Unibox feature helps senders manage all responses from multiple accounts and multiple domains.
Limitations:
- The quality of AI-generated copy in the Sequence Generator can be inconsistent.
- Instantly focuses mainly on implementing email outreach, so it lacks in-depth analytics when it comes to the deliverability aspect.
- May be expensive for businesses who are not planning to scale right away
- Instantly tries to cover a lot of aspects which is impressive, but as a result, it isn’t the top expert in any of those factors
Pricing: Instantly.ai has multiple pricing plans based on which features you want to avail. There are four Outreach plan options, four SuperSearch plan options, and two CRM plan options. Costs may pile up if you’re not careful, and it isn’t the most cost-effective option.
3. Coldsire
Coldsire offers a robust platform for setting up email infrastructure tailored to cold email campaigns. Similar to Zapmail, Coldsire simplifies the technical setup needed for successful cold email marketing so senders have more time and headspace on campaign execution.
Key features:
- Easy and straightforward bulk domain and email account purchasing from Google Workspace and Microsoft 365.
- Automated DNS record configuration (SPF, DKIM, DMARC) to help improve deliverability and compliance.
- Done-for-you setup services with Instantly and SmartLead so there won’t be major disruptions to your ongoing operations.
- ROI and cost estimator to calculate potential returns based on email infrastructure investments.
Limitations:
- Doesn’t offer Yahoo mailboxes.
- Its straightforward approach is both its main advantage and limitation. It focuses solely on the infrastructure setup and does not offer any other additional solutions. While it no doubt excels in the infrastructure aspect necessary for email outreach, this feature is also available in other more robust Zapmail alternatives.
Pricing: Pricing varies based on the domain and email account purchases, with cost estimation available on the platform.
4. Mailscale
Mailscale zeroes in on B2B businesses and positions itself as the top deliverability tool guaranteed to help B2B sales teams increase their replies while saving in the next three months. The Mailscale software automates the creation of email accounts designed for cold emailing—which is basically one of the most expensive and time-consuming steps in the email outreach setup process.
Key features:
- Automated setup of SPF, DKIM, and DMARC records which saves a significant amount of time and effort, especially when handling multiple inboxes
- Provides assistance to recover domains within seven days if deliverability drops as a result of recipients marking emails as spam
- Integrates with email sending tools such as Instantly, Smartlead, Apollo, Reply, and Lemlist among others
- Includes a 1-2 week warmup period for your new inboxes
Limitations:
- Some users report issues with deliverability and integrations
- There are some issues with transparency when it comes to pricing
- It doesn’t provide deep and granular data on deliverability
- Users have no control over the setup aspects such as the domains, IPs, and warmup pace
Pricing: Solopreneur pricing plan starts at $79 per month. As the number of inboxes you need increases, pricing plans also go up from $119/month (Business), to $249/month (Enterprise), to $1,000+/month (Unlimited).
5. Inframail
Inframail offers yet another alternative for easier and streamlined setup of email infrastructure for cold email outreach. It’s all about speed and convenience as users can get mailboxes for email outreach set up and ready to go within a few minutes. Yes, this includes automatic configuration of SPF, DKIM, and DMARC records for each new email address.
Key features:
- Provides senders with a dedicated IP address and unlimited inboxes which means senders have full control of their deliverability. Plus, Inframail’s infrastructure is Microsoft-backed with reputable IPs.
- Unlimited email inboxes at a flat rate which helps avoid high costs of platforms like Google Workspace. Plus, the automated setup of email records makes the cost worthwhile.
- Integrates well with some of the most popular cold email tools like Smartlead and Instantly so senders can export inboxes and start implementing their campaigns right away
- Access to newly released free tools: the CopyChecker (to detect and remove spam words from your email content) and the AI Cold Email Generator.
Limitations:
- The dedicated IP address can be a huge con if senders don’t follow best email sending practices. They’ll end up damaging their reputation across all their domains.
- Setup is fast but it doesn’t guarantee the best deliverability rates. Inframail gets the job done, there’s no question about it. The question is, if it can truly deliver what you need consistently.
- Inframail doesn’t offer in-depth analytics or reporting features. So if you’re planning to scale with data-driven methods, this might not be enough for you.
- Taking into consideration the features offered, the cost is somewhere on the expensive side. Some tools offer similar features at a lower cost—and sometimes, even bundled with additional capabilities.
Pricing: Inframail keeps things simple on this end with only two options for pricing plans: Agency ($249/month + tax) and Unlimited ($99/month + tax)
Summary of recommendations for Zapmail alternatives
- Warmy.io is the best choice for businesses seeking a focused email deliverability solution with advanced warmup tools and reliable inbox placement features. It’s especially suitable for businesses that prioritize high-quality and sustainable email warmup over full marketing automation.
- Instantly.ai offers a solid combination of AI-driven outreach and email warmup, but it lacks deep deliverability analytics. It may be better suited for those seeking to invest more in cold email automation tools instead of a deliverability solution.
- Coldsire excels in email infrastructure setup but lacks tools for running cold campaigns. It’s more suitable for those who already have an outreach tool in place.
- Mailscale guarantees high deliverability rates but falls short in offering deeper insights into email campaign performance. It’s recommended for businesses looking for automated setup and deliverability management without deep reporting needs.
- Inframail offers unlimited inboxes and dedicated IPs but may not provide the best value when it comes to deliverability optimization. It’s suitable for those who prefer quick and reliable infrastructure setup for cold email campaigns.
Our verdict: Why Warmy is the best Zapmail alternative
When it comes to choosing the best Zapmail alternative, Warmy stands out among other cold email outreach alternatives. As mentioned earlier, Warmy goes beyond setup and infrastructure. Instead, it handles various aspects and layers of email deliverability, and provides solutions to maximize inbox placement.
Additionally, Warmy doesn’t stop once it has “warmed up” a domain or email address. It acts as a business partner by offering a range of advanced tools designed to not only help you land in the inbox but also to keep your email campaigns running smoothly at scale.
Here’s why Warmy.io is the best choice for businesses:
AI-powered email warmup automation
Warmy’s AI-powered email warmup intelligently warms up your email accounts by simulating real human interactions. This helps build and maintain a positive sender reputation, ensuring that your emails are less likely to be marked as spam.
The Warmup Preferences feature also gives full control to senders when it comes to how the warmup efforts are distributed per provider. So if senders are aiming to improve Gmail deliverability, for example, they can adjust the percentages accordingly.
Advanced seed lists
Warmy’s Advanced Seed Lists uses real email addresses that actively interact with your emails. Your email is not just marked as read but actually opened and scrolled through. Links are clicked to improve sender reputation. And in the event that an email does land in spam, it is manually removed and marked as important to let email service providers (ESPs) know your emails are legitimate.
When senders use these seed lists, they gain the power to test emails in various inboxes (Gmail, Outlook, Yahoo, etc.) to identify potential deliverability issues before implementing email outreach to your actual recipients. It can also be integrated into any email client to improve your email performance testing.
SPF and DMARC Record Generator
The SPF (Sender Policy Framework) Record Generator and DMARC (Domain-based Message Authentication, Reporting, and Conformance) Record Generator simplify the process of setting up these crucial email authentication protocols.
Through these free tools, Warmy ensures your emails are correctly authenticated, which is essential for achieving high deliverability and protecting your domain from email spoofing. While Zapmail also offers automated setup of these authentication protocols, Warmy provides these tools for free.
Template Checker
Aside from the technical aspects that most of the Zapmail alternatives focus on, email content also plays a big role when it comes to deliverability and the overall success of your email outreach. Warmy’s free Template Checker scans your email templates to ensure they are optimized for deliverability.
This feature analyzes the structure, content, and potential spammy words that trigger spam filters. It shows senders the exact criteria they use to determine the likelihood of your email template landing in spam. With this information, you can modify your content before sending out your campaigns.
Bonus: The Chrome Extension version of the Template Checker makes it possible for senders to analyze and edit their emails right within their sending platform.
A closer look at the pricing structures of Zapmail and Warmy
When choosing between Zapmail and Warmy, pricing is one of the decision-making factors. Here’s a quick comparison of the pricing structures and inclusive features of Zapmail and Warmy:
Feature | Zapmail | Warmy.io |
Starting Price | Follows a subscription model and varies by plan and usage | Custom pricing plans for B2B and B2C senders |
Free Trial | No free trial available | 7-day free trial for full premium access |
Email volume capacity | Limited by plan | Up to 5,000 emails/day (for higher plans) |
Mailbox management | Limited to certain plan levels | Unlimited email account management |
Advanced deliverability tools | Basic and focused on automatic setup of DNS records and other technical systems | Advanced tools encompassing multiple aspects of deliverability (Seed Lists, SPF/DMARC generator, domain health monitoring, AI-powered warmup, etc.) |
Customer support | Limited support, may require external help | Excellent support provided by dedicated customer service teams |
In a nutshell:
- Zapmail is a solid starting point for businesses looking for an email outreach tool. However, its pricing structure is a bit rigid and tends to be more expensive for those who want to scale faster. Since it doesn’t have a free trial and it doesn’t have other deliverability tools, businesses will have to spend more on additional tools if they want to take their outreach to the next level.
- Warmy presents a more cost-effective solution for large-scale email outreach with unlimited mailbox management and a robust sending volume. The 7-day free trial allows businesses to explore premium features without committing upfront. Additionally, advanced deliverability tools like the Seed Lists and Warmup Preferences add more value on top of the AI-powered warmup.
Final thoughts: Choosing the best Zapmail alternative for your email outreach
With so many email marketing tools and email outreach automation tools out there, finding the right alternative to Zapmail comes down to what your business needs the most. Take some time to explore these options. Keep your budget and campaign goals in mind. Most platforms offer free trials or basic plans, so you can test them out before committing.
The platforms we’ve covered offer a range of tools, but Warmy is the best Zapmail alternative for businesses who are in it for the long haul. Warmy’s full suite of paid and free tools are all designed to contribute to better sender reputation and maximum inbox placement. It’s time to make the switch—sign up for your free trial today.
Frequently Asked Questions (FAQs)
What is Zapmail?
Zapmail is a popular platform that makes cold email outreach setup easy and hassle-free. It does this by automating the creation and setup of mailboxes for email outreach and outbound campaigns.
What is Warmy?
Warmy is the leading and most comprehensive email deliverability tool. Designed specifically to help senders achieve their full potential when it comes to deliverability, Warmy ensures emails are delivered to the inbox, and not the spam folder. Warmy’s capabilities cover the entire email outreach process, from technical setup to continuous monitoring and optimizing.
How does Warmy help with email outreach?
Warmy provides a solid foundation for email outreach efforts to succeed. It does this by facilitating a proper warmup process wherein senders gradually establish trust with email service providers. This AI-powered email warmup solution, combined with Warmy’s other tools, put businesses in the best position possible for deliverability and outreach success.
What is the main difference between Warmy and Zapmail?
While both Zapmail and Warmy provide solutions for email outreach, Warmy is a more comprehensive tool that offers AI-powered warmup, advanced deliverability features like Seed Lists, and comprehensive deliverability insights.
How does Warmy’s email warmup feature work?
Warmy’s email warmup feature works by mimicking how real recipients interact with emails. This includes opening emails, clicking on links, and marking messages as important. The tool gradually increases your email sending volume to simulate genuine email activity. This improves your email sender reputation and enhances inbox placement as email service providers start to recognize that you can be trusted.
Can Warmy handle large-scale email campaigns?
Yes, Warmy can handle up to 5,000 emails per day with its robust infrastructure. Whether you are managing hundreds or thousands of inboxes, Warmy ensures your campaigns are scaled efficiently without sacrificing deliverability or email quality.
What is the pricing for Warmy.io?
Warmy offers three pricing plans:
- one for B2B senders
- one for B2C senders
- custom solution
Is there a free trial for Warmy ?
Yes, Warmy offers a 7-day free trial that allows senders to explore all premium features, including the email warmup automation. This free trial is a great opportunity to see what Warmy can do and whether or not it’s a good fit for your business needs.
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