100 Best Email Sign-Offs for 2025: How to End Your Emails

A lot of attention goes into crafting email subject lines and introductions. After all, they are what hooks potential prospects and leads. The email sign-off is, in many ways,  just a formality. A polite “Best regards” or “Cheers” typed at the last minute, or even something auto-generated by your work email client at the end of every message.

But in 2025, the tables have turned. The reality is email sign-offs carry more weight than many may think. A sign-off is one last touchpoint. A final opportunity to leave a lasting impression.

In this guide, we’ll explore everything you need to know about email sign-offs in 2025:

• What an email sign-off is, and why you should care.
• When to use the right way to close an email for your audience
• Best email sign-off examples 
• Practical advice for creating a sign-off that is genuine, professional, and appropriate for the situation at hand.

What is an email sign-off?

An email sign-off is the final phrase or word you use at the end of your email. This is placed before your name and email signature. It’s the digital equivalent of closing a letter with “Sincerely” or “Best wishes.”

It sounds so minuscule, but how you sign off on an email can have a big impact on how you’re perceived. When inboxes overflow daily, an email sign-off does more than just sign off. It creates a professional image, enhances your credibility, and makes an impression in addition to your email signatures.

Why email sign-offs matter:

• Professional image: Polished email sign offs shows professionalism, personalization, and deliverability.
• Tone alignment: It establishes the emotional temperature of your message: formal, chatty, persuasive.
• Brand reinforcement: For marketers and business owners, the sign-off emphasizes your brand voice
• Encourages replies: The right closing words can encourage recipients to reply or take action.

How to sign off on an email?

When it comes to signing off on an email, there’s more to it than simply picking a phrase at random. Done well, it requires consideration of your audience, context, purpose.

1. Match the tone to the context

• Match the tone to the context or purpose of your email. If you’re communicating through a more formal context . When you’re reaching out to clients or partners, do not include anything outlandish in your closing and use traditional closings like “Sincerely” or “Regards.”
• If the conversation is more casual, you can use less formal email sign-offs such as “Cheers” or “Talk to you soon.”
• On a sales or marketing email, like an outreach or a follow-up, use “Looking forward to hearing from you” or “Excited to connect.

2. Be consistent with your brand voice

Professional email sign-offs can also be used to further establish your branding. If your brand voice is innovative and upbeat, your sign-off should reflect that (“Stay awesome”). If you operate in finance or law, opt for a no-frills close (“Respectfully”).

3. Keep it short and clear

The best sign-offs in professional communication are concise, and straight to the point. One to three words are enough and long-winded closings can look awkward or forced. 

4. Consider cultural context

What feels warm and approachable in one region might feel like an informal email in another. For example, “Cheers” works in the UK and Australia but it can sound odd in the U.S. when used for professional emails.

5. Avoid common mistakes

• Don’t use outdated sign-offs like “Yours faithfully” as this can feel stiff in most modern business contexts
• Avoid adding unnecessary flair like “Thx” or “Laterz” in otherwise professionally written emails.
• Don’t be inconsistent such as switching between formal and casual closings with the same recipient.

Pro Tip: If you’re unsure which tone to take, choose neutral professionalism. This means using something like “Best regards” or “Thank you.” It’s safe, respectful, and works across various industries.

What are the different types of email sign-offs? (with examples)

Not all email sign-offs are created equal. But an email sign-off can make your email or break it. 

The words you choose to sign off an email with should reflect who you’re writing to, why you’re writing, and the impression you want to leave. For example, a formal business email demands a very different closing than a sales email which should end on a stronger call-to-action than a friendly check-in.

To make things easier, we’ve broken down 100 of the best email sign-offs for 2025 into clear categories. You’ll find examples of email sign-offs for every industry, context, or situation.

Professional & formal email sign-offs (20 examples)

When you’re writing to clients, business partners, or in any formal context, ending an email professionally is a non-negotiable. Use these email sign-offs for work, corporate communication, official correspondence, or situations where credibility is crucial. Here are 20 different email sign-offs you can choose from before you hit send.

1. Best regards: Timeless and safe choice which shows respect without being too stiff.
2. Kind regards: A bit warmer tone than Best Regards. Often used when sending an email to a client in European business contexts.
3. Sincerely: Works for formal emails, contracts, and applications.
4. Yours sincerely: A way to sign off your emails when they are sent to someone you know by name in very formal situations.
5. Respectfully: Strong option for legal, government, or hierarchical communication.
6. With appreciation: Best used for thanking or sending an email to a colleague or client.
7. With respect: Simple, serious, and courteous; Putting this at the end of an email can be effective in official contexts.
8. Cordially: A polite, slightly traditional close, suitable for invitations or formal notes.
9. Yours truly: Common in North American business communication, though a bit old-fashioned.
10. Warm regards: Professional with a touch of friendliness
11. With best wishes: Balances formality with warmth, great for closing project-related emails.
12. In appreciation: Strong choice when expressing gratitude in professional exchanges.
13. Yours faithfully: Traditional British closing for letters where the recipient’s name is unknown.
14. With respect and regards: Appropriate for use in in hierarchical organizations.
15. Yours respectfully: More formal than “Respectfully,” often used in diplomatic contexts.
16. With esteem: Formal and suitable for academia or executive communication.
17. Faithfully yours: A variant of “Yours faithfully,” still used in overly formal emails.
18. With high regard: Conveys admiration or acknowledgment of someone’s position.
19. Truly yours: A more heartfelt version of “Yours truly.”
20. With utmost respect: Best reserved for very formal or sensitive communication.

Pro Tip: If you’re unsure which sign-off to use, “Best regards” is always a good choice. It’s universally recognized, professional, and safe across industries and cultures.

Friendly & casual sign-offs (20 examples)

Not every email requires a professional ending. In fact, when communicating with colleagues, partners you know well, or in less formal industries, friendly, casual, and informal sign-offs build rapport and keeps the tone of the email approachable. Here are 20 casual and warm email sign-offs:

1. Cheers: Universally casual and upbeat; commonly used in the UK, Australia, and startup culture.
2. Talk soon: This warm but not overly formal sign-off expresses an intent to stay in touch.
3. Catch you later. Relaxed, informal, and exudes confidence so it is best for people you already have rapport with.
4. Take care: Friendly and genuine, good for ongoing relationships.
5. See you soon: Works best when you expect an in-person or virtual meeting shortly.
6. Have a great day: Positive, everyday sign-off suitable for nearly any casual context.
7. Until next time: Friendly way to signal continuity in the engagement.
8. Later: Very informal and best reserved for teammates or close professional friends.
9. See you around: Casual and approachable, but not recommended to be used in formal client-facing emails.
10. Catch you soon: Similar to “Talk soon,” but slightly more playful.
11. Take it easy: Relaxed and friendly tone which is commonly used in creative industries.
12. Stay well: Positive but casual while emphasizing care.
13. Be well: A thoughtful, short sign-off, slightly warmer than “Best.”
14. All the best: Friendly and versatile; works in both casual and semi-formal settings.
15. Warmly: Lighter than “Warm regards,” suitable for friendly professional emails.
16. Ciao: Casual, international vibe; often used in creative or global teams.
17. Thanks again: Friendly and polite when following up.
18. Happy [day of the week]!: Adds personality (e.g., “Happy Friday!”).
19. Have a good one: Very casual, easy-going closing.
20. See you online: Great for remote-first companies or digital communities.

Pro Tip: Use casual sign-offs when you want to appear approachable and human. However, it is best to avoid using them for new clients or in more formal industries.

Creative & modern email sign-offs (20 examples)

These days, email communication isn’t just about professionalism anymore. It’s also about standing out among the number of cold outreach emails your prospects are probably receiving.

Creative and modern sign-offs inject personality into your email. These closings are best for marketers, startup founders, and businesses that want to project an innovative, approachable image.

1. Stay awesome: Energetic and fun; perfect for startups and creative industries.
2. Keep crushing it: Motivational and inspiring, great for sales and marketing outreach.
3. Onwards & upwards: Signals growth and progress.
4. To your success: Encouraging tone effective in B2B or coaching contexts.
5. Stay inspired: Ideal for creative professionals and thought leadership emails.
6. Dream big: Motivational, works well for entrepreneurial audiences.
7. Keep shining: Positive and memorable; strong for personal branding.
8. Stay bold: Encourages risk-taking and confidence; good for marketing teams.
9. Forward together: Emphasizes collaboration and shared goals.
10. Stay curious: Casual email sign-off perfect for educational or research-focused industries.
11. Keep building: Strong for SaaS, tech, or product-related communications.
12. Go further: Short, inspiring, and forward-looking.
13. Shine on: Playful but positive, good for personal or motivational emails.
14. Stay brilliant: Compliments the reader while sounding modern.
15. Keep growing: Great for professional development or coaching-related businesses.
16. Stay sharp: Lighthearted yet clever, suitable for creative industries.
17. To bigger wins: Sales-oriented, but with a motivational twist.
18. Onward!: Short, bold, and powerful.
19. Keep thriving: Positive, supportive, and growth-focused.
20. Stay limitless: Inspirational, signaling ambition and innovation.

Pro Tip: Creative sign-offs work best when you’re building a brand voice or nurturing a relationship with the recipient. They may not suit ultra-formal industries like law or finance but shine in marketing, startups, and community-driven businesses.

Gratitude-based email sign-offs (15 examples)

A gratitude-based sign-off leaves the recipient feeling valued and respected. These closings are especially useful in sales follow-ups, client communication, and networking emails. Use these sign-offs to express gratitude.

1. Thank you: Simple, classic, direct, and always appreciated.
2. Thanks so much: Warmer than “Thank you,” good for casual yet professional use.
3. Thanks again: A nice option when you’ve already expressed gratitude earlier in the email.
4. Many thanks: Polite and professional, commonly used in British English.
5. With thanks: Formal but not overly stiff; effective for business communication.
6. Thanks a lot: Friendly and approachable; but it’s best to avoid in very formal contexts.
7. Thanks kindly: Slightly old-fashioned but warm and personable.
8. With gratitude: Has stronger emotional weight, perfect for deeper appreciation.
9. Gratefully: Formal and elegant; works well for nonprofit or donor communications.
10. Much appreciated: Casual yet respectful; perfect for quick replies.
11. Endless thanks: Lighthearted gratitude, best for casual professional relationships.
12. Thanks in advance: Useful when asking for something, but should be used carefully (can seem presumptive).
13. Thanks & regards: Combines gratitude with professionalism; versatile for many situations.
14. Appreciatively: Polished and formal, great for academic or client communication.
15. With appreciation: Balanced, respectful, and versatile across industries.

Pro Tip: Gratitude-based sign-offs show respect. They also give a subtle reminder to the recipient that you value their time, which increases the likelihood of a response.

Persuasive & sales-oriented email sign-offs (15 examples)

When writing sales or marketing emails, your sign-off shouldn’t just end the conversation. It should encourage the next step. The right email sign-off can nudge a prospect to reply, schedule a call, or continue the conversation.

Here are 15 persuasive and sales-oriented ways to end an email:

1. Looking forward to your reply: Clear and respectful way to prompt a response.
2. Excited to connect: Builds anticipation and positivity.
3. Talk soon: Friendly but also implies ongoing communication.
4. Can’t wait to hear your thoughts: Expresses eagerness without being pushy.
5. Hope to hear from you soon: A classic email sign-off to signal you expect engagement.
6. Let’s talk soon: Encourages a next step while staying approachable.
7. Until our call: Works well when a meeting is already scheduled.
8. Let’s connect: Direct and action-oriented.
9. To continuing the conversation: Great for prospects you’ve already spoken with.
10. Looking forward to working together: Strong option when collaboration is the intended outcome.
11. Speak soon: Polished version of “Talk soon,” works across business settings.
12. Awaiting your feedback: Clear but slightly formal; good for project or client emails.
13. Ready when you are: Removes pressure while showing flexibility.
14. Eager to collaborate: Perfect for B2B partnerships and proposals.
15. Talk soon about next steps: Subtle push toward action and decision-making.

Pro Tip: Sales-oriented sign-offs should align with the rest of your email. If your pitch is bold and energetic, a sign-off like “Excited to connect” works. If your email is more formal, stick with “Looking forward to your reply.”

Industry-specific sign-offs (10 examples)

Sometimes the most effective way to stand out is to tailor your email ending to your industry or audience. That way, every email you send has a more personal approach.

These closings not only show creativity but also demonstrate that you understand your field and the people you’re communicating with. Here are 10 industry-specific email sign-offs you can use in 2025:

1. Keep scaling: Perfect for SaaS and startup founders who focus on growth.
2. To your financial success: Strong for finance professionals, advisors, and consultants.
3. Stay secure: Relevant for cybersecurity and IT industries.
4. Keep innovating: Great for tech companies and R&D professionals.
5. Stay healthy: Ideal for healthcare, wellness, and fitness industries.
6. To higher deliverability: Tailored for email marketers and digital agencies.
7. Stay creative: Works well in design, marketing, and content industries.
8. Safe travels: Effective for travel agencies, hospitality, and transportation sectors.
9. Stay sustainable: A meaningful close for environmental and green businesses.
10. In service: Formal yet thoughtful, often used in nonprofit or community organizations.

Pro Tip: Industry-specific sign-offs make emails feel more personalized and relevant. They subtly remind recipients of your expertise while reinforcing your brand identity.

4 tips on how to write good email sign-offs

Choosing the right email sign-off should be intentional, brand-aligned, and crafted with the recipient in mind. Here are some best practices to guide you:

1. Follow the 3 golden rules

• Relevance: Always make sure the sign-off part of an email matches the content and tone of your email. 
• Authenticity: Sign-offs to avoid are the stiff or unnatural-sounding phrases. Your sign-off should sound like you, not a script.
• Brevity: Keep it short and to the point. Remember, you still have your email signature after the sign off.

2. Match your sign-off to your brand voice

Your sign-off should reflect your brand’s personality:

• Corporate or finance. Stick with “Best regards” or “Respectfully.”
• Startup or creative field. Consider “Stay inspired” or “Onwards & upwards.”
• Sales and marketing. Persuasive options like “Looking forward to your reply” keep conversations moving.

Consistency builds trust. If your overall communication style is casual and human, a stiff closing will feel out of place.

3. Personalize when possible

Adding a small personal touch goes a long way. These subtle tweaks show attention to detail and can increase engagement. For example:

• “Thanks, [First Name]”
• “Appreciate your insights on this, John”
• “Warm regards from New York”

4. Test what works

Not sure which sign-offs might resonate best with your audience? Treat it like any other part of your email marketing strategy: test it.

• Run A/B tests on different sign-offs across campaigns.
• Measure impact on open rates, response rates, or clicks (when combined with CTAs).
• Track over time to see which sign-offs strengthen engagement.

Pro Tip: Even small changes like shifting from “Thanks” to “With appreciation” can change how your email feels and how the recipient responds.

Make your last words matter with Warmy.io

Your email sign-off is more than just a polite goodbye. It’s the final impression you leave behind. In business and marketing, where every interaction counts, the right email closing can do wonders.

However, even the best email sign-off won’t make an impact if your emails don’t reach the inbox. Warmy.io comes in as a warmup and deliverability tool that helps ensure your messages land where they’re meant to be seen. Here are some of Warmy’s capabilities that will help those email sign-offs work:

• AI-powered email warmup:  Warmy gradually (but automatically) increases the volume of emails so we can establish a positive sender reputation. The platform can send up to 5,000 emails which simulate actual email behavior too, such as opens, clicks, scrolls, and replies.
• Template Checker: The Warmy Template Checker analyzes your email templates before you send large scale cold campaigns. It provides feedback based on a specific criteria if your current email template has a high chance of landing in the inbox. 
• Email Signature Builder: The free Email Signature Builder tool provides an easy way to generate professional-looking signatures that look good and contribute to deliverability.

• Email Deliverability Test: Warmy’s free email deliverability test identifies technical and reputation-based issues in your email outreach. The test gives a report of the percentage of emails landing in inboxes or spam folders. It also reveals if your domain or IP is included in any blacklists as well as if your email authentication settings (SPF, DKIM, and DMARC) are properly set up.

With improved deliverability and inbox placement, your carefully chosen sign-offs (and the messages before them) actually get noticed. 

So what’s next? Experiment with different sign-offs, test what works best for your audience, and let Warmy.io handle the deliverability side—because the last word in your email should always make it to the inbox. Sign up for a free trial today.