This Workspace Management feature improves the overall experience of users working with multiple workspaces. Clearly separating Workspace Settings and Account Settings streamlines the process of configurating respective settings.<\/p>\n
What is Workspace Management and what are its key features?<\/h2>\n
![\"A](\"https:\/\/warmy-blog-wordpress-bucket.s3.amazonaws.com\/wp-content\/uploads\/2026\/02\/10052541\/WorkspaceManagement-1024x768.webp\" "\\"\\"")
<\/p>\n
Warmy.io\u2019s new Workspace Management feature gives users the power to create and manage multiple independent workspaces with their own billing, team access, and configuration settings.<\/p>\n
If you\u2019ve ever struggled with managing multiple client accounts, accidentally changed settings that affected your entire team, or couldn\u2019t separate billing across different brands, this update solves those challenges.<\/p>\n
Email warmup for agencies is now made more seamless.Teams managing client deliverability, multi-brand businesses, or enterprises with separate departments will all benefit from having complete control over how you organize and manage your email warmup operations.<\/p>\n
Here\u2019s what\u2019s new:<\/p>\n
Creation and management of multiple independent workspaces<\/strong><\/h3>\nYou can now create up to 50 workspaces as an owner, each operating as a completely independent environment. Every workspace functions separately with its own:<\/p>\n
\n- Team members and access permissions<\/li>\n
- Warmup configurations and preferences<\/li>\n
- Email deliverability settings<\/li>\n
- Workspace integrations and connections<\/li>\n
- Workspace API keys<\/a> for automation<\/li>\n<\/ul>\n
What does this mean for you?<\/p>\n
\n- Whether you\u2019re managing five different client accounts or running separate operations for multiple brands, each workspace maintains total independence.<\/li>\n
- You can also be a member of unlimited workspaces created by others, which makes the platform the perfect team collaboration email warmup space<\/li>\n<\/ul>\n
Workspace-specific billing and subscriptions<\/strong><\/h3>\nOne of the most significant improvements is independent billing<\/a> for each workspace:<\/p>\n\n- No more confusion about shared charges or expenses across different clients or brands.<\/li>\n
- Each workspace now has its own subscription and billing.<\/li>\n
- Workspaces don\u2019t share subscription states or billing information. Everything is cleanly separated.<\/li>\n<\/ul>\n
For multiple workspace admins, this eliminates the billing headaches that come with managing multiple accounts under a single subscription. Each client\u2019s workspace bills independently, so cost allocation is straightforward and transparent.<\/p>\n
Enhanced member access control<\/strong><\/h3>\nThe new workspace system introduces granular control over who can access and manage each workspace. You can now:<\/p>\n
\n- Invite team members to specific workspaces via email<\/li>\n
- Assign appropriate role levels (Owner or Member)<\/li>\n
- Suspend and restore access without deleting users<\/li>\n
- View comprehensive member lists with status tracking<\/li>\n
- Manage pending invitations and remove outdated ones<\/li>\n<\/ul>\n
The invitation flow is streamlined and secure:<\/p>\n
\n- When you invite someone to your workspace, they receive an email with a direct link.<\/li>\n
- If they\u2019re already registered with Warmy.io, they simply log in and gain access.<\/li>\n
- If they\u2019re new, they sign up and are automatically added to your workspace upon authentication.<\/li>\n<\/ol>\n
You can invite multiple team members at once, and the system validates email addresses to prevent duplicates within the workspace. For users already in the Warmy.io system, you have the option to force-add them directly to your workspace without requiring email approval.<\/p>\n
Start your free trial now to see how it works.<\/a><\/p>\nHow to navigate the new Workspace Management system?<\/h2>\n1. Inviting team members<\/h3>\n
![\"Email](\"https:\/\/warmy-blog-wordpress-bucket.s3.amazonaws.com\/wp-content\/uploads\/2026\/02\/10052641\/Invitation-Letter-1024x714.png\" "\\"\\"")
<\/p>\n
\n- Admin sends an invite using the user\u2019s email address<\/li>\n
- The invited user follows the link. If they are already registered, they log in. If they are a new user, they will need to sign up first.<\/li>\n
- After authentication, the user is redirected to the specific workspace where they will see a success\/failure message.<\/li>\n<\/ul>\n
2. Managing team members<\/strong><\/h3>\nWorkspace member management means admins can view the following data:<\/p>\n
\n- Members\u2019 email addresses<\/li>\n
- Status whether Active\/Inactive\/Suspended<\/li>\n
- Join date<\/li>\n
- Member\u2019s Role<\/li>\n<\/ul>\n
Additionally, admins have the ability to suspend access for active members and restore access for suspended members. Both activities do not have corresponding email notifications as of now.<\/p>\n
3. Management of existing invitations<\/strong><\/h3>\n\n- Admins can review the pending invitations along with the users\u2019 email addresses and invite creation date.<\/li>\n
- Admins can also remove outdated invites. When a user opens an invite link which has been removed, the invite will appear as no longer valid<\/li>\n
- Admins can send invites to multiple emails at once and validate email uniqueness inside the workspace<\/li>\n
- There are two options for invites:\n
\n- Require email approval (standard invite flow).<\/li>\n
- Force-add to workspace (only for users already existing in the system).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
4. Application-level management<\/strong><\/h3>\n\n- This has the same logic as the Admin Panel, but the application does not show whether the user is already in the system.<\/li>\n
- Admins can only manage their own workspace<\/b>, not global data.<\/li>\n
- Only the workspace owner can invite users and suspend\/restore members<\/li>\n
- Other members can only view the members list and statuses.<\/li>\n<\/ul>\n
5. Workspace creation<\/strong><\/h3>\n\n- To create a new workspace, the user needs to provide only a name and the workspace is created immediately.<\/li>\n
- If a user has no active workspaces (e.g., removed from all), the system automatically creates a new workspace with a default name. The user becomes the owner of that workspace. These users don\u2019t see the \u201cCreate New Workspace\u201d button by default.<\/li>\n
- Admins can enable the ability to create workspaces via the Admin Panel<\/b> (support request).<\/li>\n
- Users can switch between multiple workspaces they have access to.<\/li>\n<\/ul>\n
6. Migration for agencies<\/strong><\/h3>\nAgency users will be moved to separate workspaces. The list of users and mapping will first be aligned before the actual migration.<\/p>\n
How to get started with Workspace Management today<\/strong><\/h2>\nGetting started with Workspace Management is straightforward whether you\u2019re a new user or migrating from the previous system:<\/p>\n
For new users:<\/b><\/p>\n\n- Sign up for Warmy.io<\/a><\/li>\n
- During onboarding, you\u2019ll create your first workspace<\/li>\n
- Name your workspace (you can always create additional ones later)<\/li>\n
- Configure your workspace settings and warmup preferences<\/li>\n
- Invite team members as needed<\/li>\n<\/ol>\n
For existing users:<\/b><\/p>\n
Your account has been seamlessly migrated to the workspace structure. Everything continues working exactly as before but your existing configuration is now organized as a workspace. The difference is you now have the flexibility to:<\/p>\n
\n- Create additional workspaces for new clients, brands, or departments<\/li>\n
- Properly separate different operational contexts<\/li>\n
- Manage team access more granularly<\/li>\n
- View clearer billing and subscription information<\/li>\n<\/ul>\n
To create additional workspaces:<\/b><\/p>\n\n- Click the workspace switcher in your navigation menu<\/li>\n
- Select \u201cCreate New Workspace\u201d<\/li>\n
- Enter a workspace name (that\u2019s all that\u2019s required)<\/li>\n
- Your workspace is created immediately and ready to configure<\/li>\n
- Invite team members using the member management panel<\/li>\n
- Set up workspace-specific integrations<\/a> and settings<\/li>\n<\/ol>\n
Start using Warmy\u2019s Workspace Management feature today<\/strong><\/h2>\nWarmy.io\u2019s Workspace Management gives you the organizational power and flexibility to manage email deliverability operations at any scale.<\/p>\n
The workspace system eliminates common pain points like accidental configuration changes, billing confusion, and unclear access control while providing the foundation for professional, scalable email warm-up management.<\/p>\n
What does this mean for you?<\/p>\n
- \n
- Whether you\u2019re managing five different client accounts or running separate operations for multiple brands, each workspace maintains total independence.<\/li>\n
- You can also be a member of unlimited workspaces created by others, which makes the platform the perfect team collaboration email warmup space<\/li>\n<\/ul>\n
Workspace-specific billing and subscriptions<\/strong><\/h3>\n
One of the most significant improvements is independent billing<\/a> for each workspace:<\/p>\n
- \n
- No more confusion about shared charges or expenses across different clients or brands.<\/li>\n
- Each workspace now has its own subscription and billing.<\/li>\n
- Workspaces don\u2019t share subscription states or billing information. Everything is cleanly separated.<\/li>\n<\/ul>\n
For multiple workspace admins, this eliminates the billing headaches that come with managing multiple accounts under a single subscription. Each client\u2019s workspace bills independently, so cost allocation is straightforward and transparent.<\/p>\n
Enhanced member access control<\/strong><\/h3>\n
The new workspace system introduces granular control over who can access and manage each workspace. You can now:<\/p>\n
- \n
- Invite team members to specific workspaces via email<\/li>\n
- Assign appropriate role levels (Owner or Member)<\/li>\n
- Suspend and restore access without deleting users<\/li>\n
- View comprehensive member lists with status tracking<\/li>\n
- Manage pending invitations and remove outdated ones<\/li>\n<\/ul>\n
The invitation flow is streamlined and secure:<\/p>\n
- \n
- When you invite someone to your workspace, they receive an email with a direct link.<\/li>\n
- If they\u2019re already registered with Warmy.io, they simply log in and gain access.<\/li>\n
- If they\u2019re new, they sign up and are automatically added to your workspace upon authentication.<\/li>\n<\/ol>\n
You can invite multiple team members at once, and the system validates email addresses to prevent duplicates within the workspace. For users already in the Warmy.io system, you have the option to force-add them directly to your workspace without requiring email approval.<\/p>\n
Start your free trial now to see how it works.<\/a><\/p>\n
How to navigate the new Workspace Management system?<\/h2>\n
1. Inviting team members<\/h3>\n
<\/p>\n- \n
- Admin sends an invite using the user\u2019s email address<\/li>\n
- The invited user follows the link. If they are already registered, they log in. If they are a new user, they will need to sign up first.<\/li>\n
- After authentication, the user is redirected to the specific workspace where they will see a success\/failure message.<\/li>\n<\/ul>\n
2. Managing team members<\/strong><\/h3>\n
Workspace member management means admins can view the following data:<\/p>\n
- \n
- Members\u2019 email addresses<\/li>\n
- Status whether Active\/Inactive\/Suspended<\/li>\n
- Join date<\/li>\n
- Member\u2019s Role<\/li>\n<\/ul>\n
Additionally, admins have the ability to suspend access for active members and restore access for suspended members. Both activities do not have corresponding email notifications as of now.<\/p>\n
3. Management of existing invitations<\/strong><\/h3>\n
- \n
- Admins can review the pending invitations along with the users\u2019 email addresses and invite creation date.<\/li>\n
- Admins can also remove outdated invites. When a user opens an invite link which has been removed, the invite will appear as no longer valid<\/li>\n
- Admins can send invites to multiple emails at once and validate email uniqueness inside the workspace<\/li>\n
- There are two options for invites:\n
- \n
- Require email approval (standard invite flow).<\/li>\n
- Force-add to workspace (only for users already existing in the system).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n
4. Application-level management<\/strong><\/h3>\n
- \n
- This has the same logic as the Admin Panel, but the application does not show whether the user is already in the system.<\/li>\n
- Admins can only manage their own workspace<\/b>, not global data.<\/li>\n
- Only the workspace owner can invite users and suspend\/restore members<\/li>\n
- Other members can only view the members list and statuses.<\/li>\n<\/ul>\n
5. Workspace creation<\/strong><\/h3>\n
- \n
- To create a new workspace, the user needs to provide only a name and the workspace is created immediately.<\/li>\n
- If a user has no active workspaces (e.g., removed from all), the system automatically creates a new workspace with a default name. The user becomes the owner of that workspace. These users don\u2019t see the \u201cCreate New Workspace\u201d button by default.<\/li>\n
- Admins can enable the ability to create workspaces via the Admin Panel<\/b> (support request).<\/li>\n
- Users can switch between multiple workspaces they have access to.<\/li>\n<\/ul>\n
6. Migration for agencies<\/strong><\/h3>\n
Agency users will be moved to separate workspaces. The list of users and mapping will first be aligned before the actual migration.<\/p>\n
How to get started with Workspace Management today<\/strong><\/h2>\n
Getting started with Workspace Management is straightforward whether you\u2019re a new user or migrating from the previous system:<\/p>\n
For new users:<\/b><\/p>\n
- \n
- Sign up for Warmy.io<\/a><\/li>\n
- During onboarding, you\u2019ll create your first workspace<\/li>\n
- Name your workspace (you can always create additional ones later)<\/li>\n
- Configure your workspace settings and warmup preferences<\/li>\n
- Invite team members as needed<\/li>\n<\/ol>\n
For existing users:<\/b><\/p>\n
Your account has been seamlessly migrated to the workspace structure. Everything continues working exactly as before but your existing configuration is now organized as a workspace. The difference is you now have the flexibility to:<\/p>\n
- \n
- Create additional workspaces for new clients, brands, or departments<\/li>\n
- Properly separate different operational contexts<\/li>\n
- Manage team access more granularly<\/li>\n
- View clearer billing and subscription information<\/li>\n<\/ul>\n
To create additional workspaces:<\/b><\/p>\n
- \n
- Click the workspace switcher in your navigation menu<\/li>\n
- Select \u201cCreate New Workspace\u201d<\/li>\n
- Enter a workspace name (that\u2019s all that\u2019s required)<\/li>\n
- Your workspace is created immediately and ready to configure<\/li>\n
- Invite team members using the member management panel<\/li>\n
- Set up workspace-specific integrations<\/a> and settings<\/li>\n<\/ol>\n
Start using Warmy\u2019s Workspace Management feature today<\/strong><\/h2>\n
Warmy.io\u2019s Workspace Management gives you the organizational power and flexibility to manage email deliverability operations at any scale.<\/p>\n
The workspace system eliminates common pain points like accidental configuration changes, billing confusion, and unclear access control while providing the foundation for professional, scalable email warm-up management.<\/p>\n
- Users can switch between multiple workspaces they have access to.<\/li>\n<\/ul>\n