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Warm up email manually or using email warm-up service
Inna Sabada
by Inna Sabada
Warm up email manually or using email warm-up service

Warm Up Email Manually or Using an Email Warm-Up Service: Weighing the Pros and Cons for Optimal Deliverability


Email marketing is an effective tool, but just like any other marketing strategy, there are certain guidelines to follow. Every email marketer should understand the importance of warming up their email database before sending out campaigns, especially if your account was recently created. 


While manual warm-up involves selecting specific contacts who'd be willing to interact with your emails and message them first before transitioning into full-scale mailing activity - which may take some time – using an automated email warm-up service can drastically reduce the effort it needs and make sure you reach optimal deliverability faster than manual warm-up. 


In this blog post, we will discuss the advantages and disadvantages of both approaches to ensure that you select the best one for you when preparing a successful email campaign!



What is Warm up Email Process?


email warm-up


Warm up email process is a crucial step in email marketing. It involves gradually increasing the number of emails sent from a new or less active email address to help establish a reputation with email service providers. This process is necessary because when email providers, such as Gmail and Yahoo, receive emails from a new or unknown source, they view them with suspicion - considering them as potential spam or phishing emails.


During the warm-up process, businesses need to send emails at slowly increasing volumes to slowly build a positive reputation with the email providers. This process can be done manually, by sending out smaller batches of emails manually over a period of days or weeks. Alternatively, businesses can use an email warm-up service, which is essentially a third-party provider that uses a pool of pre-existing email addresses to gradually introduce a new email address to providers.


The overall goal of the warm-up email process is to establish trust with the email providers and avoid being detected as spam. It also helps to increase the delivery rate, improve engagement rate, and minimize bounce rate. Establishing a positive email reputation ensures that emails are delivered to the recipients' inbox and not directed to their spam folder.


In summary, the warm-up email process is a fundamental part of email marketing, and it is crucial to establish a positive email reputation. Businesses should carefully manage this process to protect their email deliverability and ensure that their emails reach the intended audience.



Warm up email manually. Process.


Manual Warm-Up Emails: A Time-Consuming Process


Creating a warm-up email process on your own can be difficult and time-consuming. It is important to take things slow, sending a large number of emails at once can send your emails straight to the spam folder, ruining your domain's reputation.


For optimal results, it is necessary to warm up a new account for approximately 1.5-2 months. Building a database of real, working email addresses that you can use to send emails is the primary step to take. You will then need to manually open each mailbox, respond to emails and mark them as important even if they land in your spam folder.


Having 100 unique email addresses that belong to real individuals who will open and respond to your emails from different providers is a great way to navigate this process with ease.


The goal is to prove that your emails are relevant and important to people, sending unique and helpful content instead of spam.




Are you looking to build a successful email campaign? Follow these guidelines to avoid common mistakes and ensure long-term success.


✅ Day 1-5: Send no more than 5 personalized emails to new people, avoiding spam words, and no pictures or links. Ensure to receive replies to all letters.


✅ Day 6-14: Send 10-15 personalized emails every day until you reach 100 people.


✅ Day 15-25: Increase to 50 emails per day and gradually grow the number. Respond to nearly every letter from your new email box.


✅ Day 25-45: Gradually build up the number of emails sent by around day 45, allowing your domain to warm up. Continue to respond to and interact with contacts who respond to you.


Now you can run a real email campaign with cautious consideration. Start with 20 emails a day, monitor the open rate and keep track of KPIs. Slow down when necessary and avoid ruining your domain's reputation easily.


By month two, progress to sending 50-100 emails daily. Though a demanding process, these steps will effectively streamline your email campaign and guarantee long-term success.



Warm up email using email warm-up service. Benefits. 


email warm-up


One benefit of using an email warm-up service is that it can be a more efficient and effective way to warm up your email. With a service, you can take advantage of their expertise and resources to ensure that your emails are being sent from a trusted IP address, avoiding spam filters, and delivering to your intended recipients' inboxes.


Furthermore, email warm-up services often have a variety of tools and tactics at their disposal to help improve email deliverability and engagement. For example, they may use techniques such as gradually increasing your email sending volume, testing different subject lines and email content, and identifying and fixing any issues that may negatively impact your email deliverability.


In addition, email warm-up services can save you time and effort. Rather than having to manually warm up your email over several weeks or months, an email warm-up service can do it for you in a much shorter period of time. This means you can start sending your emails sooner, which can be particularly beneficial if you have a time-sensitive campaign or promotion.


Overall, while warming up your email manually can be effective, there are many benefits to using an email warm-up service. By leveraging their expertise, tools, and resources, you can improve your email deliverability and engagement, save time and effort, and get your emails in front of your target audience faster.



🔥🔥🔥 Ready to give your email campaigns the best chance at success? Warm up your email with the help of! 


Our email warm-up process gradually increases email activity from your domain, building a positive reputation with email service providers. 


With, you can improve your email deliverability and engagement rates, ensuring your emails always land in the inbox. 


Don't miss out on valuable opportunities and start warming up your email with now!



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